All refund checks will be issued 14 days from the date a credit balance occurs.
eRefund — Waynesburg University has partnered with PNC Bank to get your refund to you faster. It can be deposited directly into your bank account. See the eRefund link under the Help Center at the University website (www.waynesburg.edu) or go to www.paymentportal.pnc.com/wbu.
Overpayment — Refund of an overpayment (which may result from financial aid increases or Stafford Loans) will be made upon receipt of a completed Refund/Retainment Request Form in the Business Office. Please allow at least 14 days for refund check to be issued. The refund check will be mailed to the student’s current address on file in the Business Office.
Pre-registration — Students returning for the next semester may pre-register for classes upon payment of a $75.00 deposit. If the student should decide not to return, the deposit is refundable if written notification is received in the University Business Office by August 6, 2012, for the fall semester and December 17, 2012, for the spring semester. After these dates, there will be no refund of this deposit.
Room Reservation — Upper-class students may reserve a room in advance for the fall semester by pre-registering and paying a $75.00 room reservation deposit. The deposit is refundable if written notification is received in the University Business Office by August 6, 2012, for the fall semester. After this date, there will be no refund of the deposit. Payment of total room charges by August 13, 2012, confirms a room reservation for the fall semester, and payment of total room charges by December 17, 2012, confirms a room reservation for the spring semester.
Change of Registration — There will be no refund or additional tuition charges for students who drop and add an equal number of credit hours within the same semester if the per credit tuition rates are the same. In those instances where students add credit hours and the revised tuition charges are greater, the additional charges will be assessed. There will be no refund for students who withdraw from courses after the last day for late registration and drop/add (August 31, 2012, for the fall semester and January 18, 2013, for the spring semester).
Withdrawal from University — No refund of tuition or other fees is made unless a student withdraws from the University officially (see Withdrawal from University, page 38).
Registration Cancellation Prior to the First Day of Class — There is a full refund, except for the deposit, when a student’s class registration is cancelled prior to the first day of classes.
Waynesburg University Return of Title IV Funds and Calculation of Institutional Refund Policy—
Procedures: Waynesburg University will review the student account and other necessary materials to determine any refunds, repayments, and/or return of costs and monies of each student who withdraws from the University. Once the University has been notified that the student is withdrawing, the appropriate repayment, and/or return policy will be used. The University will use the appropriate policy, which is determined by the date of withdraw, as noted by the Registrar and the types of financial aid received. Effective for the 2012-2013 academic year, withdraw calculations for students who withdraw voluntarily while in good standing will be based on the following policies:
Return of Title IV Funds —
This includes only those students with Federal Title IV financial aid and who withdraw from the University during the first 60% of the semester.
The following steps will be used is determining the Return of Title IV Funds:
1. Date of withdrawal will be the date the student begins the withdrawal process at the Registrar’s Office unless there is documentation of class attendance beyond that date.
2. Determine date of withdrawal and percentage of payment period completed by the student. Note: The percentage completed is based on the number of calendar days attended divided by the total number of calendar days of the semester. If the % completed > 60%, the student will have earned 100% of the payment period; no return of Title IV Funds.
Fall 2012 (8/27/12 – 12/14/12) = 101 Calendar days (excluding Thanksgiving recess)
Spring 2013 (1/14/13 – 5/10/13) = 108 Calendar days (excluding Spring Break)
Example: If a student withdraws on September 30, 2011 (35th calendar day of the semester), the student has completed 34.65% (35/101) of the payment period. This percentage will be used in the remainder of the calculations.
3. Calculate amount of Title IV aid earned by the student.
4. Compare amount earned and amount disbursed to determine amount unearned.
5. If amount earned > amount disbursed, determine late disbursement.
6. If amount earned < amount disbursed, determine amount of Title IV aid must be returned.
7. Calculate portion of funds to be returned by the institution and student.
Students who do not follow the official withdrawal procedure and stop attending classes will be considered to have withdrawn at the 50% point of the semester unless attendance is documented after that time.
Students who receive a refund of financial aid prior to withdrawing from the University may owe a repayment of federal financial aid funds received. Students in such situations will be contacted by the Business Office and will be given 30 days to repay the funds to the University. Students who fail to repay the unearned portion of federal financial aid funds will become ineligible for future financial aid and will be turned over to the Department of Education for collection. Students must then contact the Department of Education at 1-800-433-3243 for repayment arrangements.
Institutional Refund Policy— This includes those students with Waynesburg institutional financial aid as well as students who are not recipients of Federal Title IV financial aid. The Institutional Refund/Return Policy will be calculated in the same manner as the Return of Title IV Funds. Refer to the steps of the Return of Title IV Funds. If all charges for tuition and fees are refunded/reversed for the semester, all institutional aid will also be reversed.
Institutional Tuition Charge Calculation — Waynesburg University charges for tuition and fees will be calculated based on the same calculation as the Return of Title IV Funds.
Additional Withdrawal Information — Pennsylvania and other state grants will be adjusted according to the agency’s stated guidelines. It is expected that Pennsylvania State Grants will be reduced by the same percent used in the Return of Title IV funds calculation.
All withdrawals prior to the start of classes, as well as during the semester must be official. You should begin the process by contacting the Office of Records and Registration, Room 109, Miller Hall (724/852-3252). The office staff will advise you of the procedures in the withdrawal process.
All cash refunds disbursed directly to a student to use toward living, personal, and miscellaneous expenses during the semester will be made from the following (in ranking order):
The Return of Title IV funds will be made to the programs in the following order:
There will be no refund given for room charges after the first day of the semester except for anyone withdrawing completely from the University.
No changes in meal plan will be permitted after Friday, August 24, 2012.
Refund Policy for Involuntary Withdrawal — No refund will be made to any student who is required to withdraw because of misconduct, except for a refund of board charges according to the scale above.
Policy for Reservists & National Guard Members Ordered to Report for Active Duty —
1. When applying for withdrawal, student must present confirmation of his/her orders to report for active duty.
2. The student’s tuition and fees will be refunded as follows:
A. Tuition and activity fee......................................... 100%
B. Room and board.................................................. 100%
3. Any student refunds or parent plus refunds would need returned to Waynesburg University so that the aid could be returned to the lender.
4. If a student is called to duty near the end of the semester, he/she may choose to accept an incomplete grade to be made up at a later date subject to the approval of his/her faculty and the registrar’s office. Since a student would eventually receive a grade, there would be no tuition refund if the student chooses this option. Room and board would be pro-rated by number of weeks attended.
5. If all charges for tuition and fees are refunded/reversed for the semester, all institutional aid will also be reversed. Any Title IV Financial Aid will be handled per the federal policy.