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Refunds

All refund checks will be issued 14 days from the date a credit balance occurs.

Overpayment

Please allow at least 14 days for a refund check or ACH to be issued. The refund check will be mailed to the student’s current address on file in the Business Office or sent via ACH if the student elects, and provides the necessary information to participate in the ACH refund option.

Room Reservation

Payment of total room charges by August 15, 2022, confirms a room reservation for the fall semester, and payment of total room charges by January 9, 2023, confirms a room reservation for the spring semester.

Change of Registration

There will be no refund or additional tuition charges for students who drop and add an equal number of credit hours within the same semester if the per credit tuition rates are the same. In those instances where students add credit hours and the revised tuition charges are greater, the additional charges will be assessed. There will be no refund for students who withdraw from courses after the last day for late registration and drop/add (September 2, 2022, for the fall semester and January 20, 2023, for the spring semester).

Withdrawal from the University

No refund of tuition or other fees is made unless a student withdraws from the University officially (see Withdrawal from the University).

Registration Cancellation Prior to the First Day of Class

There is a full refund, except for the deposit, when a student’s class registration is cancelled prior to the first day of classes.

Waynesburg University Return of Title IV Funds and Calculation of Institutional Refund Policy

Students who withdraw must formally notify the University by contacting the Registrar's Office or by completing a withdrawal form. This form may be obtained from the Registrar's Office (Miller Hall 109). Failure to attend classes after registration is not justification for elimination of semester charges. Once the University has been formally notified of the student’s withdrawal, review of the account, financial aid records, and date of withdrawal will determine the appropriate refund.

Procedures: Waynesburg University will review the student account and other necessary materials to determine any refunds, repayments, and/or return of costs and monies of each student who withdraws from the University. Once the University has been notified that the student is withdrawing, the appropriate repayment, and/or return policy will be used. The University will use the appropriate policy, which is determined by the date of withdraw, as noted by the Registrar and the types of financial aid received. Effective for the 2022-2023 academic year, withdraw calculations for students who withdraw voluntarily while in good standing will be based on the following policies:

Return of Title IV Funds

This applies to those students who received Federal Title IV financial aid and who withdraw from the University during the first 60% of the semester. The following steps will be used in determining the Return of Title IV Funds:

  1. Date of withdrawal will be the date the student begins the withdrawal process with the Registrar's Office unless there is documentation of class attendance/academic engagement beyond that date.
  2. Determine date of withdrawal and percentage of payment period completed by the student.

    Note: The percentage completed is based on the number of calendar days attended divided by the total number of calendar days of the semester. If the % completed > 60%, the student will have earned 100% of the payment period; no return of Title IV Funds.

    Fall 2022 (8/29/22 – 12/16/22) = 105 Calendar days
    Spring 2023 (1/16/23 – 5/5/23) = 101 Calendar days (excluding the Spring 2023 Semester Recess)

    Example:  If a student withdraws on September 30, 2022 (33rd calendar day of the semester), the student has completed 31.43% (33/105) of the payment period.  This percentage will be used in the remainder of the calculations.
  3. Calculate amount of Title IV aid earned by the student.
  4. Compare amount earned and amount disbursed to determine amount unearned.
  5. If amount earned > amount disbursed, determine late disbursement.
  6. If amount earned < amount disbursed, determine amount of Title IV aid must be returned.
  7. Calculate portion of funds to be returned by the institution and student.

Students who do not follow the official withdrawal procedure and stop attending classes will be considered to have withdrawn at the 50% point of the semester unless attendance/academic engagement is documented after that time.

Students who receive a refund of financial aid prior to withdrawing from the University may owe a repayment of federal financial aid funds received. Students in such situations will be contacted by the Business Office and will be given 30 days to repay the funds to the University. Students who fail to repay the unearned portion of federal financial aid funds will become ineligible for future financial aid and will be turned over to the Department of Education for collection. Students must then contact the Department of Education at 1-800-433-3243 for repayment arrangements.

Institutional Aid, State Grant, and Tuition Assistance Refund Policy

This applies to those students who receive Waynesburg institutional funds, state grant funding, TA funding, and who are or are not recipients of Federal Title IV financial aid. The Institutional, State, and TA Refund/Return Policy will be calculated in the same manner as the Return of Title IV Funds. Refer to the steps of the Return of Title IV Funds. If all charges for tuition and fees are refunded or reversed for the semester, then all institutional aid, state aid, and TA funding will be reversed and refunded to their source.

Institution Tuition Charge Calculation

Waynesburg University charges for tuition and fees will be calculated based on the same calculation as the Return of Title IV Funds.

Additional Withdrawal Information

Pennsylvania and other state grants will be adjusted according to the agency’s stated guidelines. It is expected that Pennsylvania State Grants will be reduced by the same percent used in the Return of Title IV funds calculation.

All withdrawals prior to the start of classes, as well as during the semester must be official. You should begin the process by contacting the Office of Records and Registration, Room 109, Miller Hall (724-852-7619). The office staff will advise you of the procedures in the withdrawal process.

All cash refunds disbursed directly to a student to use toward living, personal, and miscellaneous expenses during the semester will be made from the following (in ranking order):

  1. Federal Direct Plus Loan
  2. Federal Direct Unsubsidized Loan
  3. Federal Direct Subsidized Loan
  4. Federal Nursing Loan
  5. Federal Pell Grant
  6. Federal FSEOG Grant

The Return of Title IV funds will be made to the programs in the following order:

  1. Federal Direct Unsubsidized Loan
  2. Federal Direct Subsidized Loan
  3. Perkins/Nursing Loan
  4. Federal Direct Plus Loan
  5. Federal Pell Grant
  6. Federal FSEOG Grant

Room Charges

There will be no refund given for room charges after the first day of the semester except for anyone withdrawing completely from the University. In the event of a pandemic or other event causing the University campus operations to cease, however, the University will apply the Calculation of Institutional Refund Policy to determine the pro-ration percentage to refund room charges and reduce applicable institutional aid (i.e. Achievement Awards).

Meal Plan

No decrease or refunds of meal plans will be permitted after Friday, August 26, 2022, for the Fall 2022 semester and Friday, January 13, 2023, for the Spring 2023 semester. In the event of a pandemic or other event causing the University campus operations to cease, however, the University will apply the Calculation of Institutional Refund Policy to determine the pro-ration percentage to refund meal plan charges and reduce applicable institutional aid (i.e. Achievement Awards).

Refund Policy for Involuntary Withdrawal

Waynesburg University charges and fees will be calculated based on the same calculation as the Return of Title IV Funds for any student who is required to withdraw because of misconduct.

Policy for Reservists & National Guard Members Ordered to Report for Active Duty

  1. When applying for withdrawal, the student must present confirmation of his/her orders to report for active duty.
  2. The student’s tuition and fees will be refunded as follows:
    1. Tuition, University fee, and Technology fee: 100%
    2. Room and board: 100%
  3. Any student refunds or parent plus refunds would need returned to Waynesburg University so that the aid could be returned to the lender.
  4. If a student is called to duty near the end of the semester, he/she may choose to accept an incomplete grade to be made up at a later date subject to the approval of his/her faculty and the registrar’s office. Since a student would eventually receive a grade, there would be no tuition refund if the student chooses this option. Room and board would be pro-rated by number of weeks attended.
  5. If all charges for tuition and fees are refunded/reversed for the semester, all institutional aid will also be reversed. Any Title IV Financial Aid will be handled per the federal policy.

Return of TA Funds

Undergraduate - Semester Based

Date of withdrawal will be the date the student begins the withdrawal process at the Registrar's Office unless there is documentation of class attendance/academic engagement beyond that date. If withdraw occurs prior to the start of the semester there will be a 100% return of TA funds. A withdraw calculation will be completed for students who withdraw from the University during the first 60% of the semester. The percentage completed is based on the number of calendar days attended divided by the total number of calendar days of the semester. If the % completed is > 60% the student will have earned 100% of the payment period. Any unearned portion of TA funds will be returned to the government within thirty days from the notification of withdrawal.

  • Fall 2022 (8/29/22 – 12/16/22) = 105 Calendar days
  • Spring 2023 (1/16/23 – 5/5/23) = 101 Calendar days (excluding the Spring 2023 Semester Recess)

Example: If a student withdraws on September 30, 2022 (33rd calendar day of the semester), the student has completed 31.43% (33/105) of the payment period. This percentage will be used in the remainder of the calculations.

8-Week Session Based Course Withdraw

Date of withdrawal will be the date the student begins the withdrawal process with the Registrar's Office unless there is documentation of class attendance/academic engagement beyond that date. Any unearned portion of TA funds will be returned to the government within thirty days from the notification of withdrawal.

  • 100% return of TA funds before or during first week of session
  • 80% return of TA funds if in second week of session and prior to the third week of class.
  • 60% return of TA funds if in third week of session and prior to the fourth week of class.
  • 25% return of TA funds if in fourth week of session and prior to the fifth week of class.
  • 0% return of TA funds if in fifth week of class.