Frequently Asked Questions

If you are experiencing flu-like symptoms or think you might have COVID-19, the CDC recommends that you 1) stay home (do not visit public areas), 2) stay in touch with your doctor (call before you get medical care) and 3) avoid public transportation. Additionally, if you reside with other people, you should isolate yourself from them in a specific “sick room,” if possible.

Source: https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html

Also, Apple Inc., in partnership with the White House Coronavirus Task Force and the U.S. Department of Health and Human Services, including the Centers for Disease Control and Prevention (CDC), recently released an app and website that guides Americans through a series of questions about their health and exposure to determine if they should seek care for COVID-19 symptoms. Users can download the free app from Apple’s App Store or access the tool online at www.apple.com/covid19.

Source: https://www.cdc.gov/media/releases/2020/s0327-statement-covid-19-apple-app.html

We trust that each member of the WU campus community will ultimately accept responsibility for their own health and safety and act in a manner that demonstrates respect and consideration for those around them.

For information on how to protect yourself and others, see the Keep Waynesburg Well Pledge

Waynesburg University has rescheduled the Class of 2020's Commencement Ceremony for Saturday, Aug. 1, and Sunday, Aug. 2. Two ceremonies will be hosted each day to comply with state and CDC guidelines for event sizes. All four ceremonies will be live-streamed.

Graduates, please contact commencement@waynesburg.edu with questions.

Seeds for Success, Waynesburg University's pre-orientation program, is being held virtually for 2020. New students are encouraged to attend live, remote Seeds for Success sessions on June 19, June 22 or July 17.  Note: Seeds for Success is the first part of orientation; please see New Student Orientation information below.

Learn more or register now!

Employees who have traveled to areas with travel restrictions or designated as “hot spots” are strongly recommended to self-isolate for 14 days or submit proof of a negative COVID-19 test before returning to work.  The employee should work remotely, if possible, and should coordinate work with his or her supervisor. If remote work is not possible, the employee should consult with the Human Resources Office. Please see the FAQs for the most up-to-date information about specific travel restrictions or areas designated as “hot spots.”

Fall 2020 athletics at Waynesburg University will proceed in accordance with the PAC’s plans, which include the following adjustments:

• To postpone fall 2020 athletic competitions in the NCAA-defined “high-contact” and “medium-contact” sports of football, men’s & women’s soccer, women’s volleyball and men’s & women’s cross country until the spring 2021 semester, due to the impact of the Covid-19 pandemic.
• The NCAA-defined “low contact” fall 2020 sports of women’s tennis and men’s & women’s golf will tentatively be permitted to compete this fall with conference competition only, as previously announced, barring additional NCAA or state guidelines/restrictions. The conference will also explore logistical options for holding fall athletic competitions in other “low contact” sports such as men’s & women’s outdoor track & field and men’s tennis, which have typically held their traditional seasons in the spring in past years.
• Tentative modified spring varsity game/competition schedules in football, soccer, volleyball and cross country will be developed by the PAC Scheduling Working Group and released in the near future.
• In addition, the PAC Presidents’ Council also agreed to not hold any winter sport varsity sports competitions prior to January 1, 2021.

Student athletes should contact their coaches with questions.

Learn more

Waynesburg University is utilizing a symptoms-based strategy regarding testing, which is consistent with the most up to date guidance from the CDC and the experts at our health care partner, Washington Health System.

The Pathways Center will be open on a limited basis, but all services will be available remotely.  More information will follow.

Students with a documented medical need for housing accommodations or exemptions can apply for accommodations or an exemption through the Accommodations and Disabilities Office in the Pathways Center. The University will engage in an interactive process to determine if a housing accommodation or exemption is appropriate. Students who seek an instructional accommodation in the form of remote learning shall also submit their request to the Accommodations and Disabilities Office in the Pathways Center. The University will engage in an interactive process to determine if an instructional accommodation is appropriate under the circumstances. 

The Library will be open with restrictions and new protocols for social distancing, hygiene, and sanitizing.  Details on hours and accessibility will be shared via the Library website in the future.

Waynesburg’s counseling staff have modified their availability and services in order to reduce the person-to-person contact and avail their services through a telehealth format to ensure that there are no delays in service. 

The Counseling Center

Waynesburg University’s fully staffed Health Services department is a vital piece to the success of the University’s strategy to keep students safe during the COVID-19 pandemic on campus. Health Services will interface directly with Washington Health System professionals who will provide the aforementioned services beyond the capabilities of this department such as ‘COVID testing’, physician consultation, referrals, prescriptions and hospital admissions, critical care, and reporting of statistics. Waynesburg’s Health Services will operate according to all of the recommended best-practices from the CDC for COVID-19 prevention, care, testing, and treatment of any student.

Student Health Services

• Disinfecting wipes (e.g. Clorox wipes) can be safely used on WU keyboards, mice, and office phones. 
• Clorox wipes should never be used on monitors, tablets/iPads, nor any type of mobile displays.  Only cleaning wipes made specifically, and labeled as such, should be used for screens. Failure to do so can result in permeant device damage/failure and may/will void the device warranty. 
• Spray cleaners should be used on any computer/electronic related equipment.

For more information, contact the ITS Helpdesk

Students will have an opportunity to request an incomplete grade from their instructor.  The Office of the Registrar will send an email notification before final examinations to provide the necessary information to make the request(s).  For a complete explanation of the University’s policy for an incomplete grade, please view the 2019-2020 Academic Catalog.

Social distancing, safe hygiene, and sanitizing measures will be in place. More information will follow.

Should you make the decision to engage in social interaction, either on or off campus, the CDC has issued important guidance to help you mitigate risks to yourself and others. We trust that each member of the WU campus community will ultimately accept responsibility for their own health and safety and act in a manner that demonstrates respect and consideration for those around them.

Please check with your department chair for details specific to your academic program.

View CDC guidance

View the Keep Waynesburg Well Pledge

personnel Form

Visitor Form 

While we enjoy having visitors on the beautiful Waynesburg University campus, to reduce the risk to our campus community, Waynesburg University will be limiting visitors to campus. Visitors include vendors, contractors, invitees, guests, and prospective students and their families or guests. Wherever possible, vendors should do their work remotely. If visitors must access campus, they must:

• schedule appointments in advance with the office they intend to visit;
• submit a Campus Access Screening Form (V) 24 hours prior to their visit;
• check-in at the Public Safety Office upon arrival to campus;
• wear face coverings when on campus property; and
• maintain safe social distancing of 6 feet or more. 

Visitors, including non-resident students, will not be allowed in the residence halls unless approved by the Interim Dean of Students. All visitors to residence halls will be required to check-in upon arrival to allow for contact tracing should that become necessary.

The Bookstore will offer online order pickup hours as well as in-store shopping hours. During online order pickup hours, there will be a table at the entrance of the bookstore at which students can pick up their rentals with their student ID. 

• Thursday, Aug. 20: 8:30 a.m. - 5 p.m. 
  • Online order pickup and in-store shopping 
• Friday, Aug. 21: 9 a.m. - 3 p.m.
  • Online order pickup and in-store shopping 
• Saturday, Aug. 22: 12 p.m. - 5 p.m. 
  • Online order pickup and in store shopping 
• Sunday, Aug. 23: 12 p.m. - 5 p.m. 
  • Online order pickup and in store shopping 
• Monday, Aug. 24 
  • Online order pickup only: 9 a.m. - 12 p.m. & 5 p.m. - 7 p.m.
  • In-store shopping: 12 p.m. - 5 p.m.
• Tuesday, Aug. 25
  • Online order pickup only: 9 a.m. - 12 p.m. & 4 p.m. - 5 p.m. 
  • In-store shopping: 12 p.m. - 4 p.m.
• Wednesday, Aug. 26
  •  Online order pickup only: 9 a.m. - 12 p.m. & 5 p.m. - 7 p.m.
  • In-store shopping hours: 12 p.m. - 5 p.m.
• Thursday, Aug. 27 - Friday, Aug. 28:
  • Online order pickup only: 9 a.m. - 12 p.m. & 4 p.m.- 5 p.m.
  • In-store shopping : 12 p.m. - 4 p.m.
• Monday, Aug. 31 - Friday, Sept. 4:
  • Online order pickup only: 9 a.m. - 12 p.m. & 4 p.m.- 5 p.m.
  • In-store shopping hours: 12 p.m. - 4 p.m.

Bookstore website

At this time, we are planning to provide access to recreational facilities on campus for our campus community only, with some restrictions in place and remaining compliant with our Keep Waynesburg Well Plan. Specific questions can be directed to Randy Pettit.

Visitors, including non-resident students, will not be allowed in the residence halls unless approved by the Interim Dean of Students.

Waynesburg University is currently hosting personal campus visits, which will be modified at this time to encourage social distancing. The visit will include a meeting with an Admissions Counselor and a campus tour. Please review the guidelines below before registering for a personal visit:

• All visitors will be required to complete an electronic screening before their visit. This includes parents or guests attending the visit. The screening will be sent to the email provided on the visit registration form 48 hours before a scheduled visit.
• Masks are required to be worn by all visitors
• Limit the number of guests you bring with you to campus (Student +2)
• Please schedule your visit at least one week in advance

Register for a personal visit 

We are also pleased to offer ways to connect virtually. We're currently offering FaceTime and Skype meetings as well as phone calls with our Admissions Counselors. Register for a virtual meeting 

Yes, face coverings must be worn by all visitors for the duration of their visit. 

To accommodate social distancing and to protect our campus community, we ask you to limit the number of guests who attend your visit to the student plus two.

​​​​​​To accommodate social distancing and to protect you and our campus community, we are limiting the number of visitors each day. Once a visit is full, it is no longer available on the calendar.

Visits are limited to a meeting with an admissions counselor and campus tour only. Currently, meetings with coaches or faculty will be conducted virtually.

If the University is forced or determines that it must discontinue on-campus operations, room and board charges will be refunded using the percentage calculation described in the Institutional Refund Policy contained in the 2020-21 Academic Catalog. Please note that resident students who were awarded Achievement Awards were provided an amount that is more than the amount awarded to Non-Resident Students in order to help cover room and board charges. In those cases, the award will be adjusted downward to reflect that the student is no longer living in the residence hall and has received a pro-rata refund of room and board for the time period when the campus is closed.  

This adjustment to the award will be made using the same pro-rata percentage that was applied to the room and board charges. For additional details, please refer to the academic catalog at Waynesburg.edu/catalog.  Please note further that if the University transitions to remote course instruction there will be no refund of tuition.

All triples and quads are being reduced to doubles to decrease the overall number of students residing in each residence hall. We are currently in the process of reconfiguring housing assignments for the 20-21 year to make these changes.

​​​​​​Your billing will only change if the housing option you are reassigned to has a lower associated cost than the room you were initially assigned to. The cost you are paying for residency will not increase.

Our Code of Conduct has been amended and our Housing and Food Service Contract now includes a COVID-19 Addendum. You will need to review both documents and sign off on the Housing and Food Service Contract. Your housing assignment will not change though.

Yes, face coverings must be worn by all students and those helping them during the move in process, except in instances where you can maintain a safe social distance of 6 feet or more.

Yes, face coverings must be worn by all students, faculty, and staff in all public shared spaces on campus, including outdoors. 

​​​​​​Students will register for a one-hour time slot. Once the student is done unpacking, we ask that their guests depart campus. Due to adjustments to the academic calendar, we encourage you to bring only what you need for the fall semester. 

​​​​​​To accommodate social distancing and to protect our campus community, we ask you to limit the number of guests to the student plus two.

​​​​​​If you register for the same time slot, yes. To accommodate social distancing guidelines, we have to limit the number of students we can allow per time slot; we will not be able to change your arrival time to match your roommates arrival time.

​​​​​​If you are late for your arrival time, we will work around our other student arrivals to accommodate you. If you are early, you will be asked to wait until your arrival time.

If you cannot arrive during the listed arrival times due to extenuating circumstances, please call Student Services at 724-852-3206.

Yes. We are excited to welcome our new students to campus! New Student Orientation, Aug. 20-23, will be a combination of in-person and remote activities. New students should look for additional information via email.

If they are another resident student on campus, they will be allowed to follow our current visitation policy. Commuter students and others will not be permitted in the residence halls. Please refer to the Student Code of Conduct, which has been amended for COVID-19. 

Waynesburg University signed the Certification and Agreement for the CARES Act for Higher Education Emergency Relief Fund (HEERF.)  As a result, the University received $721,351 in institutional funding on May 4, 2020.  This funding was utilized to partially reimburse the University for refunds that it made to students for room and board charges; as a result of the significant changes to the delivery of instruction, due to the coronavirus.

6/11/2020 UPDATE: 1,087 students completed the CARES Act Certification form to request the funding. Each of the 1,087 students received a payment of $663.62. Disbursements were made on Monday, June 8, 2020.

5/13/2020: Waynesburg University signed the Certification and Agreement for the CARES Act for Higher Education Emergency Relief Fund (HEERF.) As a result, the University received $721,352 on April 25, 2020, to distribute to eligible students.

The CARES Act defines basic student eligibility requirements, while permitting the University to determine the distribution method.

To qualify for CARES Act grants, students must be eligible to participate in Title IV programs as outlined in section 484 of the Higher Education Act. Students who received any federal financial aid in the 2019-2020 academic year, including federal student loans, meet the Title IV requirement. It is not necessary, however, for students to have completed the Free Application for Federal Student Aid (FAFSA). Students who did not file a FAFSA and are unsure of eligibility to participate in Title IV programs should refer to the list at the bottom of this section.

Unfortunately, the CARES Act prohibits the distribution of funds to students who were enrolled in a fully-online program in Spring 2020 prior to the campus shutdown.

Grant recipients must use the money “for expenses related to the disruption of campus operations due to coronavirus, including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care.”

The University expects to notify students who meet preliminary eligibility requirements during the week of May 18. To receive a grant, those students must complete a CARES Act Grant Certification form. On the form, students will be asked to attest that they meet the eligibility requirements for Title IV aid and that they will use the grant funds in accordance with federal regulations. Instructions for accessing the form will be included in the notification letter to students who meet preliminary eligibility requirements.

The University plans to equitably distribute the funds to all eligible students who submit the CARES Act Grant Certification form by June 1. We estimate that 1,357 students meet the preliminary eligibility requirements, but will finalize that total after all forms are received on the June 1, 2020, deadline. As stated earlier, the full amount of $721,352 will be equitably distributed, with an anticipated minimum disbursement amount of $500.

To be a Title IV-eligible student under Section 484 of the HEA, the student must:

• Be enrolled or accepted for enrollment in a degree, certificate or other recognized educational credential (including a program of study abroad approved for credit by the eligible institution at which such student is enrolled)--that is, a regular student under 34 CFR 600.2);
• Not be enrolled in elementary or secondary school and have a high school diploma or its recognized equivalent;
• Be maintaining satisfactory academic progress (SAP) if the student is a currently enrolled student;
• Not owe an overpayment (refund) on Title IV grants;
• Not be in default on a Title IV loan;
• File with ED “as part of the original financial aid application process” a certification (Statement of Educational Purpose) that includes:
  • A statement of educational purpose, and
  • The student’s Social Security Number (SSN);
• Be a U.S citizen or national, a permanent resident, or an eligible noncitizen;
• Have returned any fraudulently obtained Title IV funds, if the student is convicted of or pled guilty or no contest to charges;
• Not have fraudulently received Title IV loans in excess of annual or aggregate limits;
• Have repaid any Title IV loan overpayment amounts in excess of annual or aggregate limits, if obtained inadvertently;
• Have his Selective Service registration verified (the Title IV aid ineligibility for failure to register is actually in the Selective Service Act §3811(f));
• Have a valid SSN, except for residents of the Federated States of Micronesia, Republic of the Marshall Islands, or the Republic of Palau; and
• Not have a federal or state conviction for drug possession or sale, with certain time limitations.